Graduate students wishing to enter the UBC Faculty of Medicine Undergraduate Program must complete the program in which they are registered and provide official proof of completion by July 30 prior to admission. If an applicant enrolls in or starts a graduate program after submitting an application, s/he must immediately notify the Admissions Office and provide proof of completion by the July 30 deadline. Failure of notification or withdrawing from a graduate program any time after application submission will result in ineligibility. There are no exceptions to this policy.
All degree requirements, including successful defense and submission of approved thesis in final form and acceptance by the Faculty of Graduate Studies, must be completed by this deadline. Graduate students in non-thesis based programs must complete all required courses, projects, exams, practica, etc. and have all grades submitted on an official transcript by July 30.
As part of the supplemental application, graduate students who are invited for an interview will be required to complete an electronic form stating that they are on track to fulfill the above requirements. The thesis supervisor, or program/department head, will receive an electronic copy of the completed form. If the applicant is unable to confirm that s/he will finish by this date or if a response is not received by the stated deadline on the Graduate Student Report form, the interview offer will be rescinded. Please be advised that the thesis supervisor can contact the Admissions Office at any time after receiving a copy of the electronic form, if s/he believes the applicant has provided incorrect information.
*Exception (MD/PhD applicants): One exception to this rule is for UBC students enrolled in an MSc program or in their 1st year of PhD studies who are concurrently applying to the combined MD/PhD Program. If such applicants are successful in securing admission to both the MD and the combined MD/PhD Programs, continuing their graduate studies under the auspices of MD/PhD, they can enter the MD Undergraduate Program prior to completing all graduate degree requirements.
Applicants should be aware that if they secure admission to the MD Undergraduate Program but not to the combined MD/PhD Program, their offer to enter the MD program would be withdrawn and the student would have to reapply for entry in a year when all graduate requirements would be completed by July 30.
Proof of Completion – July 30
The Admissions Office will accept ONE of the following proofs of graduate program completion (required by July 30 at 12:00 p.m. PDT):
- Official transcripts showing date of degree conferral
- Official letter from the Faculty of Graduate Studies confirming program completion* (hard copy in sealed envelope from the Faculty of Graduate Studies office; emailed or faxed copies are not acceptable)
The transcripts and/or official letter must reflect a graduate completion date of July 30 of the commencing year, or earlier. Be aware that submission of the thesis in final form around or after June 30 may result in an official completion date of later than July 30, depending on the Graduate Studies requirement and timeline. In this case, the graduate student’s application will be made ineligible by the Admissions Office.
We will not accept letters from thesis supervisors or professors to confirm degree completion.
*All applicants are required to submit final transcripts showing degree conferral as soon as they are available.
Please contact the Admissions Office if the above options are not available to you.
An applicant’s failure to disclose their status as a current graduate student during the admission cycle in which they are applying will result in disqualification. This also applies to applicants who begin their graduate programs at any point during the application cycle of the year in which they are applying, as they will not be able to meet the July 30 completion deadline.