Confirmation & Licensing Instructions

 NOTE: Students who have applied through the AFMC Student Portal must refer to the UBC Institutional Profile and review the “Licensing” tab for instructions. Students will receive confirmation via email after they have accepted a placement.

 

1. Temporary Educational Licensure in British Columbia
  • A temporary educational license through the College of Physicians and Surgeons of BC (CPSBC) is mandatory for each elective completed in B.C.
  • To obtain a license students must complete the CPSBC Application PackageAccess to this document will be provided once an elective has been confirmed by the UBC Visiting Student Electives Office
  • Licensure Checklist:
    • Meet the Language Requirements
    • Ottawa U students: A letter must be emailed by the Electives Coordinator (elective@uottawa.ca) indicating language of instruction for students. This can be sent to: undergrad@cpsbc.ca
    • Documents (details included in the CPSBC package): curriculum vitae, consent to criminal record check in BC with online payment ($40 CDN), validated identification and photo by home school.
  • The completed licensure application package must be received by the CPSBC by mail no later than 6 weeks prior to the start of the elective. There are no exceptions to this deadline; students cannot commence electives without a license.  (The CPSBC mailing address is included in the documents).
  • Note: The CPSBC will NOT confirm receipt of documents; students will be contacted by the CPSBC directly if there are any concerns regarding an application.
  • All licensure inquires can be directed to: undergrad@cpsbc.ca
  • The student will be emailed the license by the UBC Visiting Student Electives Office approximately 2 weeks prior to the start of the elective.
  • The CPSBC requires students to complete one licensure application package once every licensing year (August 25 – August 24). Students completing successive electives through UBC that fall within one licensing year need only submit one package to the CPSBC. The Electives Office will request the required licenses for subsequent electives arranged through UBC if your dates fall within these parameters.
Reporting Instructions & Schedule
  • A representative from the clinical department will email you reporting instructions a minimum of 2 weeks prior to your elective
  • Students are expected to adhere to the policies and expectations of the UBC Department in which they are confirmed. Some electives will include call and weekend work.
Cancellation Policy
  • If a cancellation notice is received less than six weeks before the stipulated start date of the Elective, a letter citing unprofessional behavior will be sent to the student’s university. A student’s home school will determine if the cancellation is due to mitigating circumstance.
  • The Visiting Student Electives Office and the department administrator should be informed via email for any cancellation
 Change Requests
  • Students may cancel a confirmed elective and re-apply for a new rotation and/or new elective dates a minimum of 2 months prior to the elective start date. A new application and fee is required.
  • The new elective will be awarded based on capacity. The six week cancellation policy must be respected for any changes to a confirmed elective.
Customs & Immigration
  • Citizenship and Immigration Canada requires all international medical students to complete an immigration medical examination prior to arrival in Canada for all medical electives.
  • Canadian citizens studying medicine abroad are not required to have a medical exam.  For more information refer to the Canadian Customs and Immigration website
Personal Health Insurance
  • Students undertaking electives are strongly encouraged to obtain personal health insurance prior to arrival. It is the student’s responsibility to ensure that he/she has adequate health insurance coverage.
Clothing, Identification and Prescribing
Assessment
  • Students can provide their home school assessment form to their preceptor upon completion of their elective
Minimum Professional Standards
Health and Safety
  • It is your responsibility to review VS Safety Orientation PRIOR to your elective start date and then to refer to it if an accident or incident should arise during your elective placement.
  • All students are required to have current and valid N95 Mask Fitting. Should this not be in place, a student must be fitted by their home school prior to starting a UBC Elective. Our health and safety program only fit tests visiting students in urgent situations. You will need to be fitted on a N95 respirator that is commonly found in health care. The list of respirator options are as follows: 3M Aura 1870 (most common and comfortable), 3M 1860 Regular, 3M 1860 Small.
  • If you find yourself in an emergency situation requiring a N95 respirator (e.g. TB patient), locate one from where equipment is kept in the facility (during elective orientation this area should be pointed out to you). These masks are one time use only and should be disposed of after use.
  • The following is a list of providers to contact and schedule a fit test session in Vancouver (a fee will apply): http://link2life.ca/product/mask-fit-testing-2/  or http://www.emtecenvironmental.com/
Accommodation

UBC does not arrange housing for students; but the following are provided as resources: