In order to avoid giving some of our candidates unnecessary anxiety we are posting this information on our blog as opposed to sending anyone an email plus, a few of you who are planning to apply in the next few years can get a sense of how the final stages of the process work- at least this year.
So here is what we have planned for May 15:
We will first change your status internally, review everything one more time and then click “send” which will change your status externally. “Send” means that your status in your account will update and you will receive an email to both your OAS communication history and your personal email address. This email will contain a copy of your notification letter. If you receive an offer you will need to log in to the actual OAS to view the acceptance package as there are several letters to read, forms to submit, a way to accept or decline the offer, etc. (This information will not be in your email). Please follow all of the instructions in the acceptance package and read the information thoroughly. There are a few time-sensitive things you will need to do in order to make sure your seat is confirmed (please read email of April 23 for review).
Those of you who receive a “regrets” letter will be able to view your Applicant Profile Summary (APS form) where you can see your academic and non-academic scores, as well as some other information on your application. We are sorry, but we are not able to provide any further details on how your file was evaluated. Applicants on the wait-list do not have access to this information at this time.
We have to update the system essentially applicant by applicant, so it is generally easiest if we send notifications in small ‘batches’. This means that if you are surrounded by a number of other people, all who applied and are going to be given the same information, it is possible that one person’s status will update and a few minutes later another person’s status will update and then several minutes later another…. etc. etc. etc. until finally it will get to you and you would receive the same letter as all of them. Therefore, while it might be agonizing to wait, don’t be discouraged by others around you.
This is what we plan to do:
- Send regrets
- Send waitlist
- Send offers
We won’t be making announcements in between because we want to focus and send everything as quickly and efficiently as possible. PLEASE DO NOT CONTACT US IF YOU HAVE NOT HEARD ANYTHING BY THE MIDDLE OF THE DAY (PST). Please be patient and we will get to you. We plan to update everyone’s status by the end of the day (4:30 PM PST). Also, please note that we reserve the right to change the plan above if for any reason it becomes necessary.
As in the past we will also be sending everyone who is getting an offer a paper version of their letter to the mailing address we have on file. If you forgot to update your mailing address, we’re sorry, it is too late now to change it, but you will still get a copy of the electronic one, so no need to worry. We plan to put the letters in the mail on the evening of Tuesday (May 14) or early morning on Wednesday (May 15) so it is possible, but not likely, that you may get something in the mail before your email is sent. (Yes, we all remember the ill-fated mail-out of 2011 when we thought we would put the letters in the mail a few days early in order to account for delivery time and many lucky folks in the lower mainland got their letters 1.5 days early and freaked out their friends who had their letters delivered later in the week. We do not plan to put anyone through that kind of stress again).
For everyone’s peace of mind, we won’t be sending the notifications early, so there’s no need to check your status or email until Wednesday.
To all of you, those accepted and those not, we wish you well, whatever news you receive on May 15th.