Admissions Blog

Pre-Interview FAQs 2019/2020

By Admissions on December 9, 2019

We have made some changes to how we communicate feedback to applicants this year, and hope that the information below can help to answer some of your questions.

OGPA = Overall GPA in UBC percentage

AGPA = Adjusted GPA in UBC percentage

NAQ Score Range = In order to make sure applicants receive a fair score for this section, all file reviewers are carefully trained, there are various checks throughout the process to ensure consistency in marking, and results are standardized to make up for any scoring variations between reviewers. Due to these safeguards we do not accept requests for re-evaluation of the non-academic section.

My Result = The combination of your academic and non-academic evaluations, in comparison to the BC resident and out of province cutoffs. It may look like your result is very close to the cutoff. We have double-checked these files for accuracy, so unfortunately, your result may be close, but not quite at the level to be invited to interview this year.

FAQs

Feedback

I was not invited for an interview; can I talk/meet with someone to discuss my application? I would like some more feedback.
Due to limited resources, we regret that we are not able to offer any feedback advising to applicants who were not granted an interview; nor can we provide any further information about the evaluation of your file. More information about how we assess academics and non-academics can be found on our Evaluation Criteria page. The Interim Statistics on our Statistics page contain the average GPAs of the applicant pool and the group invited to interview.

I can tell why I didn’t get an interview, but how can I improve that area of my application?
Unfortunately, we cannot give you individual feedback about improving specific sections of your application– each person’s situation and application is unique and we do not have the resources to offer this type of advising to applicants.

In general terms, improving one’s GPA seems fairly straightforward, in that the only way to improve a GPA is by taking more classes and achieving higher grades in those classes. It’s the related if/how/when/why/is it worth it type of questions that are much more complicated. You know your situation, capacities, future plans, and personal resources the best, and you are the best person to make this kind of decision. We cannot tell you what impact improving your GPA would have on your ultimate chances of acceptance.

For the non-academic portion, we look for several things: longstanding, meaningful commitments; leadership; service ethic and altruism; ability to work with others, especially people outside of your peer group; and diverse interests and experiences. We also recognize exceptional achievements in some areas. When looking at your non-academic range it is important to remember that the applicant pool isn’t made up of the same people you might normally compare yourself against, like your classmates or coworkers – it is made up of highly accomplished individuals just like you. Unfortunately, we cannot offer specific ways to improve your non-academic score.

GPA

I think that there has been a mistake in the academic evaluation of my file.
The academic evaluation was based on the credits and grades entered by applicants. If you believe that there has been a specific error in the calculation of your GPA, please send an email via the application system detailing what you believe the mistake to be. Please note that some applicants entered wrong information – eg. did not include all courses, excluded failed courses or used letter grades instead of percentages. In these instances the Admissions Office had to correct these mistakes by verifying courses and grades on official transcripts. Therefore, there may be a discrepancy between averages calculated by an applicant and the grades as they appear on the Application Status page of his/her application.

I thought I should have been eligible for the AGPA to determine my academic score, but it does not seem to have been used.
The AGPA was calculated based on the courses and grades entered by applicants. The application system automatically determined whether the applicant was eligible for the AGPA, as outlined on the Evaluation Criteria page and on this flow chart:

 

 

 

 

 

 

 

 

 

 

 

If the applicant was eligible for the AGPA, the application system automatically removed up to 30 credits from the worst academic year. Please note that the AGPA is based on completed courses with grades only, and does not include summer 2019 courses. The Admissions Office verified that grades had been entered accurately by comparison with the official transcripts. 

My overall GPA (or adjusted GPA if applicable) is slightly below the 75%/85% cut-off but I still feel my non-academic experiences are very strong and should have been reviewed.
Although we look for excellent non-academic qualities, these must also be accompanied by very good academic qualities to demonstrate an applicant’s ability to successfully handle the rigorous MD Undergraduate curriculum. It was determined that GPAs below 75% for BC residents and below 85% for out of province applicants cannot be offset by a strong NAQ score. Hence, the non-academic portion of these files were not reviewed.

I attended a university that did not use percentages for its grading scheme. How did UBC calculate averages from universities with different grading schemes?
Information on grade conversions, including our grade conversion tables, can be found on the Evaluation Criteria page of our website.

Non-Academics

I am not happy with the non-academic range I received. Can I request another review?  
We understand that you may be dissatisfied with the range you received, but we would like to assure you that the non-academic portion of your application was reviewed and evaluated fairly and consistently. We will not re-evaluate the non-academic section of your file. At the beginning of each cycle, with guidelines provided by the Admissions Policy Committee, we establish a profile of an average applicant as a benchmark and points are allotted accordingly. Reviewers are trained and files are cross-checked. Although there cannot help but be a degree of subjectivity involved, we feel the standardized process keeps this to a minimum. 

General

I was not invited for an interview and would like to appeal the decision.
We realize the importance of your application and appreciate that the results may be disappointing. Please be aware that we do our best to ensure that our evaluation practices are fair and consistent. Files are often double and sometimes triple checked to ensure accuracy. While we are unable to discuss your application over the phone, you may message Admissions through the application system if you have any specific concerns regarding your file evaluation. Please note that we will not re-evaluate the non-academic section of your file. We will not make appointments with the Dean, Assistant Dean, or Admissions staff to discuss your application.

I’m not sure if I am seeing the right thing under the scores line on my Application Status page.
This is what you should see, depending on your application status:

Ineligible: no results
Regrets, Partial File Review: OGPA, AGPA (if applicable)
Regrets, No Interview: OGPA, AGPA (if applicable), NAQ Score Range, and My Result indicator
Invited to Interview: no results

 

Permalink | No Comments

MCAT Fee Assistance Program for Canadians

By Admissions on November 25, 2019

In order to make the MCAT less of a burden for Canadian examinees with financial challenges, the AAMC and AFMC offer a fee assistance program. Approved examinees will receive reduced scheduling, rescheduling, and cancellation rates. The 2019 Fee Assistance Program is now open and will close on December 19, 2019. The 2020 Fee Assistance Program will open on January 27, 2020.

For more information about the program, please see the AAMC website. There is an FAQ page as well. The Admissions Office does not administer this program, so please contact MCAT-FAP-PAF@afmc.ca with any questions.

Permalink | No Comments

MED 2023 Class is Full

By Admissions on August 19, 2019

All spots in MED 2023 have been filled! Classes started today, which means it is time to move ahead to 2019/2020. We are looking forward to receiving the new batch of applications and wish everyone the best of luck during this application cycle. Please remember to check the Help Guide and Document Checklist as you are working your way through your application! The application deadline is Friday, September 13th at noon Pacific Time.

Permalink | No Comments

Offers 2019 – Waitlist Shortened

By Admissions on June 27, 2019

The waitlist was shortened today. Although it’s never easy to receive disappointing news, we hope that being informed of the final decision on their application will help applicants who are no longer on the waitlist move on to their future plans. Waitlisted applicants who did not receive an application status update today are still on the waitlist, but it is unlikely that a position will open up in the class. It is best for these applicants to think about their future plans as well.

Permalink | No Comments

Offer 2019 – Update

By Admissions on June 21, 2019

We are still in the process of sending out subsequent rounds of offers. At this point, the class is almost full. We will post another update when the class has been filled.

Permalink | No Comments