Transcripts, Transfer Documents, and MCAT Statuses

We have been getting a lot of questions about transcripts, transfer documents, and MCAT statuses and when they will be updated.  We hope this blog can help clarify things.

Here are some of the questions we received:

1. I’ve mailed in my transcript and BC CareCard document last week but the online application system still shows ‘Not Received’.  Should I send in another copy?

We try to update transcript and CareCard documents within 48 hours as they are received by our office.  Please keep in mind there is a one day lag between when transcripts arrive at our mailing address and when they make it to our physical location.  If the status still shows ‘Not Received’ after 7-10 business days after mailing your documents then it could mean we have not received it.

2. I released my MCAT through the ThX system two weeks ago but it still shows ‘Not Received’?  Did I do something wrong?

We are still adapting to the MCAT changes for this year and are unable to upload the MCAT scores to the online application system until early August.  You may contact us in mid-August if your score is not uploaded by then.  At that time, you may be required to re-release your scores.

3. I have requested that my documents from last year be carried forward but the status still says ‘Not Received’.  Can you check my application?

As we already have all of last year’s transcripts in our office, we are not prioritizing the receipt statuses for these transcripts.  We will work on updating these statuses throughout the summer but we might not have them all updated until after the application deadline.  As long as you have checked the appropriate box on the application and do not need to submit a new transcript, don’t worry that the status still says ‘Not Received’.

As a reminder, it is your responsibility to submit new transcripts if necessary (i.e. if you have started or completed any coursework since the last time you submitted the transcript) as we are unable to check whether new transcripts are needed until we start file evaluation.  At that time, your file will become ineligible if your updated transcript is not received by the application deadline.

4. I’m a UBC student and have authorized the Admissions Office to access my UBC transcript electronically but the status still shows ‘Not Received’.

We will update these regularly but it will still take a bit longer than our normal turnaround time.  Again, as long as you checked the appropriate box on the application, don’t worry about your UBC transcript being received.